Travel Booking Guidelines
Arrivals & Departures
Most travelers will fly in and out of Albuquerque International Sunport (ABQ) and shuttle to Santa Fe. Guests may also choose Santa Fe Regional Airport (SAF), yet flights are quite limited and the facility is served only by American and United Airlines.
- Fellows should plan to arrive at the Eldorado Hotel & Spa in time to participate in late afternoon activities on Monday, June 20.
- Non-fellow attendees arrivals are requested on Tuesday, June 21.
- Outbound travel for all attendees should be scheduled for the afternoon of Thursday, June 23, with hotel departures (via self-scheduled shuttle to ABQ) as early as 1 p.m.
Planning & Policy Adherence
All attendees will be responsible for booking their own travel reservations, whether directly with the airline or train company, via an online discounter, or by some other means. Those eligible for post-event reimbursement must carefully review Krell's travel policy in its entirety prior to arranging air or rail transportation. Non-compliance could impact the reimbursed amount.
In particular, please refer to the following sections which address scenarios that necessitate pre-booking contact with Krell staff — and in some cases a flight comparison to accompany your preferred itinerary:
- Pages 2-3, #12 Special Cases A-G: All situations outlined require a comparison fare to be submitted and travel to be approved via reimbursement@krellinst.org in advance of booking.
- Page 3, Point D. Travel Before or After the Business Activity: "Travel should occur on or as close as possible to the actual business activity dates. Travel the day prior to and/or day after the business activity will be allowed if necessary. Travel on other days will require an explanation and a comparison fare based on travel on the actual business activity dates." Again, if you are arriving early or departing later than instructed above, you must seek Krell approval prior to booking.
- Page 4, Sections III and IV: Receipts are required for reimbursement of baggage fees and for any reimbursable expense over $30. Also, trip insurance/fees are not reimbursable.
Booking Deadline & Travel Inquiries
As stated in the policy, all reservations qualifying for reimbursement must be made a minimum of 21 days in advance of the event, or by Wednesday, May 18. Again, specific travel-related questions should be directed to Krell's reimbursement coordinator prior to booking in order to guarantee authorization and/or full reimbursement.
Fellows are asked to forward their flight receipt to Krell (reimbursement alias above) as confirmation of purchase and planned itinerary.
Ground Transportation
All attendees are responsible for their own ground transportation arrangements from ABQ to Santa Fe and back via the recommended Groome Transportation Santa Fe Shuttle.Travelers should allow up to two hours transit time at a cost of $39 one-way and $78 round-trip (plus tax). Advanced reservations are requested for those wishing to be dropped off and picked up at the Eldorado Inn & Spa.
A rental car is not a necessary expense and will not be reimbursed.